Project management in Business Central

Microsoft Dynamics 365 Business Central helps project-oriented companies consolidate project finances, resources, hours, expenses, purchasing, and invoicing into a single, integrated ERP solution.

With project management in Business Central, you’ll gain a better overview of the project’s progress, finances, and revenue. This makes it easier to monitor the project as it unfolds—rather than waiting until it’s completed.

Business Central is not a dedicated project planning tool like Microsoft Project, but rather an ERP solution that integrates project accounting, resources, procurement, inventory, and finance into a single system. This provides a strong foundation for project-oriented companies seeking better financial management while also wanting to be part of Microsoft’s ecosystem, which includes Power BI, Power Platform, AI, Copilot, and new agent-based capabilities.

At Vektus, we have extensive experience with the Project module in Business Central. We help project-oriented companies create solutions in which project management, finance, and operations are closely integrated.

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Get a handle on your project finances

In project-oriented companies, it is essential to keep track of hours, resources, materials, purchasing, invoicing, and financial follow-up.

Business Central consolidates key project data in one place, giving you a better foundation for managing finances as the project progresses. When project data is linked to finance, procurement, sales, and reporting, it becomes easier to see whether the project is progressing as expected or whether action needs to be taken in a timely manner.

For example, this could involve unrecorded hours, costs that are developing differently than expected, projects that are approaching their budget limits, or invoicing that needs to be done at the right time.

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Typical challenges Business Central can help with

Lack of an overview of project finances
Hours are recorded late
Invoicing will be delayed
Resource consumption is unclear
WIP is calculated manually
Management lacks insight into the coverage ratio

Which companies use project management in Business Central?

Business Central is used by many types of project-oriented companies. These include, among others, consulting firms, consulting engineers, engineering firms, installation companies, and general contractors that need to manage project finances, resources, hours, purchasing, and invoicing in a single, integrated system.

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AI, Copilot, and better use of project data

AI, Copilot, and agents are becoming an increasingly important part of Microsoft’s development of Business Central and the overall Microsoft ecosystem. In terms of project management, the focus is particularly on making project data more useful in day-to-day operations.

When hours, resources, consumption, purchasing, invoicing, and finances are properly structured in Business Central, you gain a stronger foundation for reporting, automation, and decision support. This opens up new opportunities to work more intelligently with project finances, follow-up, variances, budgets, and earnings.

Project management features in Business Central

Business Central includes a number of features that support project management and project accounting.

Among other things, you can work on:

Projects and Project Tasks
Budgets and Planning Guidelines
Resources, Hours, and Usage
Goods and Purchases Related to Projects
Project Prices and Sales Prices
Project Billing
Work in Progress (WIP) – so that the value of work completed is visible before the project is completed or invoiced
Project Costs and Revenue
Reporting and Analysis in Power BI

These features provide better structure for both smaller projects and more complex project processes.

Many companies supplement standard features with select apps designed for project-based businesses when there is a need for advanced planning, reporting, or industry-specific functionality. At Vektus, we work exclusively with vendor-independent apps because this gives you the greatest flexibility and independence from any single supplier.

From planning to billing

Business Central supports the project from initial planning through final invoicing.

You create project tasks, plan resources, and track project expenses. At the same time, you monitor the project’s finances on an ongoing basis, giving you insight into costs, revenue, and the contribution margin.

This provides project managers, the finance department, and senior management with a common data foundation—and makes it easier to manage the project based on facts rather than gut feelings.

When project management becomes complex

Project management often only becomes truly valuable when the solution reflects the reality of the business. This often involves different types of projects, advanced invoicing, resource consumption, project procurement, work in progress, reporting, integrations, or new opportunities with AI, Copilot, and automation.

This is where experience makes a difference.

Vektus is one of the Business Central consulting firms in Denmark with the most experience in project-oriented solutions. We know where projects typically become complex and how to configure Business Central so that the solution supports project managers, finance, and day-to-day operations.

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Vektus as a Business Central Partner

At Vektus, we specialize in Business Central. We help you make the most of the standard features and assess where vendor-independent apps, integrations, targeted customizations, Power BI, Power Platform, AI, Copilot, or agents create real value.

With Vektus as your partner, you’ll have specialists who understand both Business Central and the practical requirements of project management.

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Should we go over your project processes?

Would you like to better manage projects, resources, hours, and finances in Business Central?

At Vektus, we help you create a project solution that provides clarity, improves follow-up, and creates better alignment between project management and finance.

Frequently asked questions about project management in Business Central

When companies work with project management in Business Central, a number of questions often arise: Where should we start? What provides the most value? How do we ensure success?

Here, we’ve compiled answers to some of the questions we most frequently encounter in our conversations with customers.

1. Does Business Central support time tracking for projects?

Yes, employees log their hours directly on project tasks, which are then used for follow-up and invoicing.

2. Does Business Central support WIP?

Yes, Business Central supports various WIP methods for managing work in progress.

3. Does Business Central support recurring invoicing for projects?

Yes, projects are billed based on milestones, actual work performed, or other billing principles.

4. What role do AI, Copilot, and agents play in project management?

AI, Copilot, and agents can create new opportunities for insights, automation, and decision support in project management. In particular, this involves making better use of project data, gaining an overview of finances and progress, and assessing where technology can support follow-up, reporting, and workflows.

5. We have data in systems other than Business Central—can it all be consolidated in one place?

Yes. With the right BI architecture, data from sources such as Business Central, CRM, production, inventory, the online store, and external sources can be consolidated into a single data repository. This makes it possible to track the entire value chain—from orders and production to delivery and finance—without having to switch between systems and spreadsheets. Power BI and Microsoft Fabric play a particularly central role here.

6. Is Business Central the same as Microsoft Project?

No. Microsoft Project is primarily a project planning tool, while Business Central is an ERP solution that integrates project finances and operations.

Would you like to hear more?

If you would like more information or have any questions, please feel free to contact us.

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